Ever wondered how often you say things like, please call me when you are available?
It’s actually a pretty usual way to ask for a chat, be it for work or just catching up with a buddy. But what if you could make it sound more exciting?
We’ve come up with 12 unique ways for you to ask the same thing. To make it easier for you, we’ve divided them into formal and casual options. You can use the formal ones for professional talks, and the casual ones for friendly chats.
Other Ways to Say “Please Call Me When You Are Available”
- Give me a call as soon as you can
- Please call me when you have time
- Whenever you’re available, please call me
- Please get in touch when you have a moment
- Please get in contact as soon as possible
- Please contact us as soon as possible
- Please call me whenever it is convenient for you
- Call me back when you get a moment
- Let’s connect when you’re ready
- Get in touch when you can
- Buzz me when you’ve got time
- Catch up with me when you can
KEY TAKEAWAYS
- “Call me when you are available” is a versatile phrase to request a chat in both professional and personal contexts.
- Formal alternatives like “please get in touch when you have a moment” and “please contact us as soon as possible” can add variety in professional communications.
- For a more casual tone, try using phrases such as “buzz me when you’ve got time” and “catch up with me when you can.“
7 Formal Alternatives To “Please Call Me When You Are Available”
In professional situations or when you want to keep a respectful tone, it’s crucial to express your needs politely.
Here are seven polite ways to ask for a callback without sounding too pushy. These phrases can help you show urgency and respect for the other person’s time.
Give me a call as soon as you can
When you say, “Give me a call as soon as you can,” you’re showing urgency but in a professional way. It’s more formal than a casual “call me when you’re free,” because it shows that while you need a response, you respect the other person’s time.
You can use this phrase in a business setting, like after a key meeting where you need to discuss follow-up actions quickly, or when a speedy decision is needed for a project.
Sample Email
Dear Mr. Thomas,
I hope this message finds you well. Could you please give me a call as soon as you can? We need to discuss the next steps for our project timeline.
Warm regards,
Please call me when you have time
“Please call me when you have time” is a thoughtful way to ask for someone’s attention, showing that you understand they have other priorities.
The polite “please” and the unobtrusive nature of the request add a formal touch to this phrase. It’s good for less urgent professional chats where there’s no rush to finish the discussion.
For example, you can use this when you want to schedule a call with a colleague or client and are okay with waiting for a slot in their busy schedule.
Sample Email
Hello Dr. Richard,
Could you please call me when you have time? I have some questions about the report you sent over.
Best,
Whenever you’re available, please call me
“Whenever you’re available, please call me” is a phrase that combines politeness with flexibility. It doesn’t pressure the recipient to respond right away, which is especially important in professional settings where courtesy matters.
This phrase is a good choice when you want to show that you’re ready to talk whenever the other person is free, like after an initial meeting or when you’re waiting for feedback but don’t want to seem pushy.
Sample Email
Dear Mrs. Lee,
I would appreciate a discussion on our recent audit. Whenever you’re available, please call me.
Sincerely,
Please get in touch when you have a moment
“Please get in touch when you have a moment” is a soft invitation for someone to contact you when they can.
It’s a formal phrase that’s great for networking, like after a conference where you met a lot of people, and other times when you want to keep the conversation going without putting any pressure.
Sample Email
Hi Carol,
Following our workshop, please get in touch when you have a moment. I’d love to hear your feedback.
Kind regards,
Please get in contact as soon as possible
Saying “please get in contact as soon as possible” shows that you need a quick response but still want to be polite.
You might use this phrase when you need fast input from a colleague on a project deadline or when you’re dealing with a client issue that needs a quick but calm approach.
Sample Email
Dear Mr. Alvarez,
Please get in contact as soon as possible regarding the contract terms we discussed.
Thank you,
Please contact us as soon as possible
“Please contact us as soon as possible“ is a useful phrase when you need a quick response from everyone. It’s perfect for important company-wide messages that require an urgent reply but still need to keep a professional tone.
You can use this phrase when you need quick feedback from various teams or if there’s an essential update that needs to be shared fast.
Sample Email
Team,
Please contact us as soon as possible with your department’s quarterly results.
Best,
Please call me whenever it is convenient for you
“Please call me whenever it is convenient for you” is a polite and flexible way to ask someone to contact you. This phrase shows that you respect the other person’s time and commitments, hinting that the conversation can happen when they’re available.
This is a great option when you’re contacting someone with a busy schedule, like a top-level executive or potential mentor. It allows you to express the importance of the call while showing that you understand their demanding role.
Sample Email
Dear Professor Smith,
I value your input on my thesis. Please call me whenever it is convenient for you. I’d love to hear what you have to say about the reworks I have made.
Regards,
5 Informal Alternatives To “Please Call Me When You Are Available”
When you’re chatting with friends or workmates you’re comfortable with, you can keep things casual when asking them to get back to you.
Whether you’re arranging a hangout or just want to have a chat, here are 5 relaxed ways to let someone know you’d like to hear from them, without making them feel rushed.
Call me back when you get a moment
“Call me back when you get a moment” is a great phrase for times when you want to chat but there’s no rush. You might say this casually to a friend or family member, letting them know you’re ready to chat, but also mindful of their time.
Say you’ve tried calling your friend and they didn’t pick up. A quick text with this phrase keeps things chill and lets them know you’re available to talk whenever they have a spare moment.
Sample Email
Hey Mike,
Missed your call earlier. Call me back when you get a moment, no rush!
Cheers,
Let’s connect when you’re ready
“Let’s connect when you’re ready” lets the other person decide when to connect, which works best for them.
This informal phrase is suitable for friends or close colleagues. It’s handy when you’ve had to end a conversation early or want to continue a previous discussion. It allows the person to contact you once they’re done with their current tasks, be it work, family time, or just some well-deserved rest.
Sample Email
Hi Sarah,
Had to dash out of the meeting earlier. Let’s connect when you’re ready! There’s a lot that we still need to discuss.
Best,
Get in touch when you can
“Get in touch when you can“ is like giving a friendly invite for a call or meetup, without the stress of a tight schedule. It feels more like an amicable suggestion than a formal request.
This phrase is perfect for casual interactions, like with a neighbor at the supermarket or a colleague during a coffee break. It implies you’re looking forward to catching up, but are happy to wait until they’re ready to get in touch.
Sample Email
Hey John,
Saw you at the store but couldn’t chat. Get in touch when you can! You have a lot to catch up on about the last weekend trip.
Take care,
Buzz me when you’ve got time
“Buzz me when you’ve got time“ adds a fun twist to the mix. The word “buzz” is a playful, slightly old-school way to say ‘call’.
This phrase is perfect for moments like texting a close friend or sibling. It’s a relaxed way to remind them you’re available for a chat, a laugh, or to plan the next get-together, all stress-free.
Sample Email
Yo, bro!
Long time no speak. Buzz me when you’ve got time for a catch-up.
Later,
Catch up with me when you can
Lastly, “Catch up with me when you can“ is a friendly hint that you’re keen on hearing their latest news. You might use this after bumping into an old friend or having to end a call with a family member abruptly.
It’s a great way to show someone that you value your chats and look forward to hearing from them at a time that suits them, making the next conversation relaxed and enjoyable for both of you.
Sample Email
Dear Julie,
It was great seeing you today. Catch up with me when you can, I’d love to hear more about your trip!
Warmly,
In conclusion, the phrase “Please call me when you are available” is a respectful and considerate way to request a callback, but it’s not the only option. There are numerous alternative expressions that can convey the same message while adding variety and personal touch to your communication. So, next time you need someone to call you back, try out these different phrases and see the difference they make.
